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Sunday 24 January

Minutes of the Management Committee

27 Jan 2008 at Town Council Chamber 6:15pm


Bob Ayer, Hilary Ayer, Gary Butler, Julie Butler, Vincent Edberg, Gareth Gammon, Nick Keith, Paul Molloy, Tony Shaw, Tony Struthers.


Graham Smith

Chairman’s Comments

Gary Butler was introduced and welcomed to the meeting. It was agreed that Gary is appointed as Treasurer of Petersfield Tomorrow vice Julie.

Minutes from the last meeting

The minutes of the meeting of 24 Sept 2008 were agreed without amendment. There were no matters arising.

Group updates

Town Character (Vincent Edberg)

The latest draft of the Town Design Statement (TDS) was published on the ‘wiki’ today and will also be made available from the P2M website. It will be the focus of the public consultation at the Library on 14th February. The next draft will be the final preliminary version that forms the basis of the more formal public consultation in May. It is expected that the TDS will be adopted as a supplementary planning document in the Autumn. It is intended to share the draft with the Town Council – the possibility of presenting the TDS at the Annual Meeting of the Town on 30th March will be explored. There is a need to obtain significant funding for the final document.

Retail & Business (Gareth Gammon)

The Group has been in involved in the Christmas Festival and separate promotions for the High Street and Lavant Street. There are ongoing discussions with EHDC, the Alton Partnership and others seeking opportunities for support and funding. Liza’s departure has left a significant void and there is uncertainty about future support to the Group from the Economic Development team
It is intended to launch a scheme in mid March to support, in the context of the recession, some 5000 businesses. It involves a print run of some 7,000 copies. The Group is working with several partners including EHDC to achieve this goal.

Employment & Training for Young People (Hilary Ayer)

The Group has gone as far as it can and will wind down. Alton College are supporting such training and a stakeholders meeting on 12th February will discuss the EHDC ‘Children’s and Young Peoples Plan’. It is expected to be completed during the Summer.

Local Transport – Tony Shaw

A Transport update produced for this meeting is published on the group’s P2M web pages. Tony has met with the Leader of EHDC to discuss concerns on several matters including: rural bus service; car parking; decriminalized parking; the use of the Yorkshire Region car parking study; pedestrianization experiment.
A correspondence has been started with the stakeholder/manager of SWT. The promised improvements to the Station Forecourt are still to be done. Concerns have been raised with HCC Highways regarding the quality of the pavements in the Town and the reduced visibility of the courtesy crossings. The Town Access Plan intended to start in April 2009 is believed postponed until the end of 2009.

Natural Environment & Local Products – Nick Heaseman, Terena Plowright

This Group needs to find someone who is active within the sector. These subjects are given a high priority by our original public consultation. It would be helpful to achieve an audit of the existing situation and to identify the people and bodies involved in improving and maintaining our natural environment. Philip’s Local Products initiative in the Town last year demonstrated the public interest in local produce.

Hidden Britain

The project is ongoing and well documented on the Hidden Britain South East web site. There is a meeting tomorrow that will kick-off the action planning.

Matters arising from AGM

Key Projects

It was determined at the AGM that the key projects for the coming year will include:
• The Town Design Statement.
• Protecting the countryside and local heritage, including improvements to the Railway Station’s environment.
• Improvements to the area around the Red Lion and the Town Hall complex.
• Improving the appearance of Lavant Street, its footfall and its links with other parts of the Town.
• ‘Hidden Britain’.
• Transport initiatives and input to the Town Access Study intended by HCC

“Projects will be developed on a two-tier basis: large scale projects in conjunction with the EHCP and smaller projects as at present. There is a need to specify these projects in greater detail and to work up an Action Plan for each.”

The TDS has identified a number of ‘Opportunities’ for Petersfield. Several of these map onto several of our key projects. Tony will bring a report to the next meeting that will identify these relationships. And so help the way forward.

Treasurer’s Report

The current balance is £4337. A new set of bank signatories is required. The accounting period needs to be better defined.


Hilary is associated with a project to achieve a cycleway between Petersfield and QECP. Tony confirmed that a cycle strategy is included in the TDS. It is based on the SUSTRANS network for national cycle ways but includes local cycle routes also.

Date of next meetings

• Tuesday 10th March 6.15pm. Council Chamber
• Tuesday 12th May 6.15pm. Venue to be confirmed.